Job SummaryThe Sales Coordinator is responsible for ensuring that the administrative functions for all Sales and Catering departments are handled.ResponsibilitiesQUALIFICATIONS:
College course work in related field helpful.
Experience in a hotel or a related field preferred.
High School diploma or equivalent required.
Must be proficient in Windows Operating Systems Company approved spreadsheets and word processing.
Must be able to convey information and ideas clearly.
Must be able to evaluate and select among alternative courses of action quickly and accurately.
Must work well in stressful high pressure situations.
Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
Must be effective at listening to understanding and clarifying the concerns and issues raised by co-workers and guests.
Must be able to work with and understand financial information and data and basic arithmetic functions.
Must maintain composure and objectivity under pressure.
RESPONSIBILITIES:
Approach all encounters with guests and employees in a friendly service-oriented manner.
Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working (per brand standards)
Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
Maintain Sales files in an organized fashion and as per specified standards.
Maintain Accounts Coverage Program
Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.
Complete all 'Month End' reports for the Director of Sales and send to Corporate according to established timeframe.
Type and process all contracts proposals memos and general correspondence for sales/catering staff.
Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Manager.
Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate.
Open date stamp and allocate all hotel mail to the appropriate departments for handling.
Prepare Daily Mail Cash Receipts Log. Endorse and drop all checks received through the mail on a daily basis.
Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
Type process and distribute all RFP's as directed by DOS.
Review all 'OUT' mail from Sales and Catering Managers.
Maintain trace for all Sales and Catering Mangers.
Order and maintain all Sales forms as specified and participate in monthly inventory counts.
Oversee and maintain efficient operation of the e-mail system for Corporate communications daily.
Review all 'OUT' mail from the General Manager and process as per instructions.
Process monthly office supply order for entire hotel; ensure budget guidelines are met.
Assist with the administration of the checkbook accounting system as directed by the Director of Sales.
Perform any other duties requested by the General Manager or Director of Sales.
Property DetailsLocated in the heart of downtown, we're just a short walk or trolley ride away from landmarks like the Convention Center, Little Italy, the Gaslamp Quarter, and the San Diego Zoo-plus many shopping and dining options. Guests can erase travel fatigue and feel their best with a dip in the rooftop pool or a session in the WestinWORKOUT® Fitness Studio. After a productive meeting in one of our inspiring meeting spaces, we invite our guests to celebrate with drinks at The Bar or dinner at Coast-our signature restaurant. Our 436 guest rooms and suites are designed to refresh and relax. We designed with clean lines, neutral colors, and modern amenities like HDTVs and High Speed Internet Access. The Heavenly® Bed promises a restful sleep while the Heavenly® Bath revives our guests each morning.Company OverviewAs the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality. BenefitsAfter an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:
Now offeringDaily Pay! Ask your Recruiter for more details
Medical, Dental, and Vision Coverage
Short-Term and Long-Term Disability Income
Term Life and AD&D Insurance
Paid Time Off
Employee Assistance Program
401k Retirement Plan
Compensation MinUSD $18.89/Hr.Compensation MidUSD $23.61/Hr.Compensation MaxUSD $28.33/Hr.Apply for this position (https://careers-aimbridge.icims.com/jobs/327459/sales-coordinator-temporary%7c-%2423.77/job?mode=apply&apply=yes&iniframe=1&hashed=-1834475008) Need help finding the right job?We can recommend jobs specifically for you!EEO StatementAimbridge Hospitality provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.PropertyWestin San DiegoPosted Date4 hours ago(5/14/2024 4:05 PM)ID2024-327459LocationUS-CA-San DiegoCategoryAdministrativeTypeTemporaryStatusFull-Time